Submit Reservations 30 Days in Advance

Due to staff coordination and administrative processing, all requests for facility rentals must be submitted at least 30 days prior to the event date. 

Rental Steps

1. Review our rental information packet. Review the rental information packet in English here. Revise el paquete de información para rentar en español aquí. This includes what to expect, what's allowed, and more so there are no surprises on your event day!
2. Check availability. Check availability online or call our office.
3. Select location. Browse below and call if...
   • You are not sure which site would be the best fit
   • You are renting for a corporate/non-profit event
   • You are interested in a repeat/ongoing rental
   • You are renting on a weekday
4. Submit request 30 days prior. You will be charged the deposit and filing fee with your reservation.
5. Submit your request online or in our office.
6. Receive approval. Submitting a request does NOT guarantee your event; you will receive an email within two weeks stating your reservation is approved. If your reservation is denied for any reason, you will be contacted and all fees will be refunded.
7. Walk-through. Events with 100+ attendees will be contacted to schedule a pre-event walk-through approximately 30 days prior. All other events may elect to schedule a walk-through by contacting ccortes@belmont.gov or (650) 595-7473. 
8. Pay your balance. Pay your remaining balance online 30 days prior
   Submit insurance: Events over 100 people OR any event serving alcohol must provide proof of third-party liability insurance to parksrec@belmont.gov 30 days prior to the event.
9. Submit security contract. Events over 150 people AND serving alcohol must provide proof of contract security to parksrec@belmont.gov at least two weeks prior to the event.
10. Submit setup. Great news! Table/chair setup/breakdown is included in your rental as long as you provide a setup map at least two weeks prior to the event. Email your setup map to parksrec@belmont.gov, or drop by our office. All room diagrams can be found under each facility on the Facility Rentals page.