The regular meeting of the Belmont Park & Recreation Commission was called to order at 7:32 p.m.

COMMISSIONERS PRESENT: Metropulos, King, Gay, Cheechov, Davis & Dentler 

COMMISSIONERS ABSENT: Bortoli, excused (on vacation).

STAFF PRESENT: Director of Parks & Recreation (DPR) Mittelstadt, Recreation Superintendent (RST) Holte, Recreation Supervisor (RS) Handley, Recreation Program Coordinator (RPC) Brewer, RPC Steenman, FC (Facility Coordinator) Mason & Secretary Saggau

GUESTS PRESENT: Mayor Feirbach, Councilmember Rianda & Planning Commissioner Warden

The minutes of the September 1, 1999 Recreation & Parks Commission meeting were approved.

None.

Commissioner (C) King reported on the Library Task Force. The Committee voted to recommend to the City Council that a Needs Assessment be completed and that the current library be demolished and rebuilt.

None.

RS Handley reported new staff has been hired as recommended in the Senior Services Needs Assessment. Annie Troyan has been hired as the Marketing & Volunteer Coordinator and will be working four days a week, four hours per day. Joan Provence has been hired to be the Information & Referral Specialist. She will be working one day per week on Thursdays.

RS Handley reviewed fall activities. They held a "Back to the Center Night" in September where recreation class instructors were able to meet the seniors and provide information on their classes. A Flu Shot Clinic will be held on Thursday, October 14. The Center will also hold their annual Halloween Party and Thanksgiving Luncheon.

RS Handley stated the Holiday Craft Faire will be the weekend of November 20 & 21^st.

RS Handley described upcoming activities for the new year. The Center will hold a Newcomers Coffee and Welcome Breakfast. They will also have a Motto Contest. Staff is exploring combining recreation classes with San Carlos to increase enrollment and improve the chances that classes will go.

RPC Steenman reported that 20 new children have started this September. On September 27 the children will take a field trip to Village Host Pizza. The Center will hold a Family Night on Tuesday, October 12.

RPC Steenman noted Lunardi’s Market will donate free pumpkins to the children that go on a field trip to their pumpkin patch and treats for all the children at the Center. The Halloween Party will be on Friday, October 29 & the entertainer will be Fantasy Magic.

RPC Steenman said that in November the Center will have their Parent/Teacher conferences. They will have a Thanksgiving Friendship Soup lunch on Wednesday, November 24.

RPC Brewer reported for Recreation Supervisor Brunson on the Ralston Sports Program. There are four volleyball teams, three teams for Flag Football and 35 youths participating in Cross-Country.

RPC Brewer distributed City Wide Garage Sale maps to the Commission. 172 residents are participating this year, which is more than triple the previous year.

RPC Brewer said she will be work with the VOICES group on the Haunted House scheduled for October 29^th from 4-7 p.m. in the Lodge.

RPC Brewer reported Breakfast with Santa will be on Saturday, December 11, 1999. 139 people have signed up for this event.

RPC Brewer presented a sample of the Recreation Brochure that she has completed in -house on the computer, which will save $1,500 per brochure. The Winter brochure will include a questionnaire to find out what type of programs people would like to see offered.

RPC Brewer said she will be compiling an e-mail list to send out information monthly on Park & Recreation Department activities.

RST Holte reported for RS Brunson that the new Teen Specialist has been hired. Adrian Bailey will be starting on Tuesday, October 12.

Facility Coordinator (FC) Mason stated he has hired two new Building Attendants. The Lodge will be undergoing renovations next year so it will not be available for several months.

RST Holte stated that the Department has continued to offer recreation classes at the elementary schools on minimum day Wednesdays.

DPR Mittelstadt reported the Sub-Committee met to review the comments stated at the June Park & Recreation Commission meeting. The Sub-Committee made some minor revisions and is now requesting a final recommendation to the City Council from the Park & Recreation Commission.

DPR Mittelstadt noted changes included making the definition of a tree consistent with the Tree Ordinance and removing Section V.B. on liability since there would be no liability to the City.

The Commission noted some grammatical corrections to be made.

C King moved that the Commission adopt the Guidelines and forward them to the City Council for their approval. (S) Cheechov. Vote 6-0 in favor.

DPR Mittelstadt stated the City Council has requested the Park & Recreation Commission recommend a process to complete a Master Plan for a new park at the Fox School site. Staff outlined a recommended process for designing the park.

C Davis moved to recommend to the City Council to follow the procedure outlined for development of the park. (S) Cheechov. Vote 6-0 in favor.

DPR Mittelstadt said staff is recommending the Commission appoint two to three members to serve on a Committee to review Grade Separation landscape plans. The meeting is scheduled for October 25 at 3:00 p.m.

Cs Gay, Davis & Metropulos were appointed.

DPR Mittelstadt stated the City Council reviewed Dr. Seely’s letter and concerns at a Council meeting. Some of the maintenance concerns have been addressed and improvements to the restrooms will be recommended for next year’s budget. C Gay requested that the details on how the items were addressed be forwarded to the Commission.

DPR Mittelstadt reported the request for sealed proposals for the Alexander Park Project is on the next City Council agenda.

None.

RST Holte reported the Art & Wine Festival Review Subcommittee will meet on Wednesday, October 13.

Status of Issues – No action.

C Gay presented an insert he found in the local paper on the San Carlos Art & Wine Faire.

C Gay said there are a couple of Training Workshops for Commissioners being offered in October by CPRS. Commissioners interested in attending should contact DPR Mittelstadt.

C Davis reported the Melodrama rehearsals have begun. They do need additional stage help.

DPR Mittelstadt announced that on Tuesday, October 19^th the Planning Commission will review the Planning Study for the new City Hall entry.

RST Holte reported that he and Parks Supervisor Ruspil toured skateboard parks and a report will be presented to the City Council on October 26.

Planning Commissioner Warden updated the Commission on the PJCC site that has been purchased by Summerhill Homes.

C Gay asked about the meeting on Coyotes. DPR Mittelstadt reported the meeting covered guidelines to coexist with the coyotes.

The meeting was adjourned at 8:42 p.m.

Grace Saggau, Secretary

October 6, 1999